MUSICAL INSTRUMENT RENTAL AGREEMENT
Date: 19 Jul 2026
Parties
Owner (Lessor): Prelude — hello@prelude.co.nz
Renter (Lessee): [your name] — [your email]
1. Instrument Details
Instrument: Flute
Brand: Yamaha
Model: YFL-472
Serial Number: 098710
2. Rental Term and Payment
This agreement begins on the date the instrument is dispatched and continues for the duration of the rental plan selected at checkout. The rental plan, billing frequency, and pricing are as confirmed during checkout.
Either party may terminate this agreement by giving 14 days' written notice to the other party.
3. Deposit
A refundable deposit may be required, as displayed at checkout. The deposit will be refunded within 14 days of the instrument being returned in acceptable condition, less any deductions for damage, outstanding rental fees, or replacement costs.
4. Care, Storage, and Use
While the instrument is in your possession, you agree to:
Use the instrument only for its intended purpose (playing music)
Take reasonable care of the instrument, including proper storage and handling
Follow any care instructions provided by Prelude or included with the instrument
Not modify, alter, or attempt to repair the instrument without Prelude's prior written consent
Not lend, sub-let, or transfer the instrument to any third party without Prelude's written consent
Keep the instrument at the address provided unless otherwise agreed
Notify Prelude promptly if the instrument is lost, stolen, or damaged
Provide photos of the instrument upon Preludes request
5. Repairs and Maintenance
Routine consumable maintenance (e.g. reed replacement, strings, swabbing materials) is the Renter's responsibility. Normal wear and tear consistent with careful use is accepted by Prelude.
If the instrument requires repair due to misuse, neglect, accident, or failure to comply with the care obligations in clause 4 and the instrument specific terms, the Renter is responsible for the full cost of repair by a repairer approved by Prelude. The determination of whether damage constitutes normal wear and tear, accidental damage, misuse, or neglect is made solely by Prelude, acting reasonably.
6. Loss, Theft, or Irreparable Damage
If the instrument is lost, stolen, or damaged beyond reasonable repair, the Renter is liable for the full replacement value. The replacement value of this instrument is $2,950.00. The Renter must notify Prelude and file a police report within 48 hours of discovering any loss or theft.
The Renter is encouraged to add the instrument to their contents insurance policy for the duration of the rental, with Prelude noted as the instrument's owner.
7. Return of Instrument
Upon cancellation or expiry of the rental, the Renter must return the instrument within 7 days. The instrument must be returned in the same condition as received, allowing for reasonable wear consistent with proper use. Prelude will inspect the instrument upon return and advise of any issues within 7 days.
8. Cancellation and Early Termination
Monthly rentals may be cancelled with 14 days' written notice. Cancellation takes effect at the end of the current billing cycle.
If a fixed-term plan is cancelled before the end of the committed term, an early termination adjustment applies. This adjustment is the difference between the discounted rate paid and the standard monthly rate, calculated for each month of the rental period used.
All outstanding fees and any repair or replacement costs must be settled before or upon return of the instrument.
If a rental payment is overdue by more than 14 days, Prelude may suspend the rental and require the immediate return of the instrument. Any overdue amounts may incur a late payment fee.
9. General
This agreement is governed by the laws of New Zealand. Any disputes will be resolved through discussion in good faith. If a dispute cannot be resolved, either party may refer it to the Disputes Tribunal of New Zealand or the New Zealand courts. Prelude's total liability under this agreement is limited to the value of rental payments received from the Renter under this agreement. Prelude is not liable for any indirect or consequential loss.
Instrument-Specific Terms
Swab the body, headjoint, and footjoint with a cleaning rod and cloth after every playing session to remove moisture
Disassemble into three sections (headjoint, body, footjoint) before storing in the case
Never twist or force joints when assembling or disassembling — use a gentle rocking motion
Do not touch the pads with fingers or cloth — oils and pressure damage pad surfaces
Open hole plugs (if supplied) must be kept and returned with the instrument
Do not use silver polish or any chemical cleaners on the body or keys
Do not run water through the instrument or submerge any part of it
Store with the case closed and keys facing upward to avoid pressure on pad surfaces
The Renter is responsible for supplying their own cleaning rod cloth and polishing cloth
Please scroll to the bottom of the agreement to continue.